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This role is a three month position starting asap.
MAIN PURPOSE OF THE JOB:
Support the business by providing financial support, ensuring all accounting systems are updated in real time with
accurate data which has been correctly accounted for.
MAIN TASKS OF THE JOB:
- Daily Bank Receipts – enter and maintain Paying-in spreadsheet completing all fields as necessary to include receipt
book input with checks and informing staff by email.
- Receives client calls in respect of card payments for disbursements, invoices, and debtor balances. Recording these
receipts on the Paying-in spreadsheet accordingly.
- Verifying Card Receipts to ensure all funds are received in a timely fashion
- Manages shared email inbox.
- Assists with monthly balance sheet reconciliations.
- Performs twice weekly payment runs.
- Raises all sales invoices daily
- Maintain strict debt control measures ensuring customer sales ledger accounts are constantly cleansed and reconciled and
overdue debts are appropriately managed
- Process purchase invoices daily
- Ensure that all purchase invoices are approved in line with the company’s delegated authority procedures.
- Raise Purchase Invoices for suppliers that do not issue their own invoices and enter onto Xero.
- Raise cheque payments as requested ensuring a request form and documents are attached to cheques for the signatory to
sign off
- Control all aspects of Petty Cash to include month end reconciliations.
- Assist with the weekly supplier payment runs – collate list and documents ready for payment by the Management
Accountant.
- Assists the management accountant with all month end duties and year end files and audit.
- Cover for the Assistant Accountant/ Management Accountant whilst away from the business.
- This is not an exhaustive list and flexibility to perform other duties as required will be essential.
Skills and Experience
- Minimum of 3 years working in an Accounts Department
- Accountancy related qualification preferred.
- Experience working with accounting packages and Microsoft packages such as Word, Excel etc.
- Must be accurate and have strong attention to detail.
- Must assist Management Accountant to ensure deadlines and targets are met.
- Able to communicate effectively externally and internally.
- Team player
- Able to deal with Customers and Suppliers in a sympathetic manner whilst achieving company standards and requirements.
- Not afraid to raise any issues or question systems etc.
- Positive and Can-do attitude.
- Continually aim to improve procedures, systems etc.
- Must be able to work in a busy and noisy office and demonstrate the ability to “switch-off” and complete
own tasks effectively.
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